1. Which service(s) are you supply at Karijini Experience?*
CONTACT INFORMATION 2. MAIN CONTACT – Please provide contact details for the primary contact for pre-event planning*
First name
Last name
3. ON-SITE CONTACT – If different from above, please provide details of the on-site contact responsible for your offering on site during the event
First name
Last name
4. EMERGENCY CONTACT: Please provide details of an emergency contact*
First name
Last name
ABOUT YOUR OFFERING / SERVICE / STALL 6. Please provide short description (marketing blurb). An edited version of this may be used to promote your involvement.
YOUR TEAM 9. Please provide the full names of everyone in your on-site team and their dietary requirements* All meals at the event site will be provided, so dietaries are required in advance.
10. Do you, or anyone in your team, have a medical condition, special needs or accessibility requirements we need to be aware of?* Please provide details, including their name, medical condition, if the medical condition is self-managed, if they will bring enough medication, if they will travel with a carer, as well as any special requests/instructions. Please also provide emergency contact details specific to the person.*
11. Do you require flights to be provided to deliver your offering at the event?* If flights, travel, mileage or fuel was included in your initial quote, please select ‘No’ for this question. Any flights not already discussed can not be guaranteed.
If you require oversized luggage (eg, for large instruments) please provide details here:
12. Do you require a hire car for your time at the event?* If this was included in your initial quote, or if this has not been negotiated to date, please select ‘No’. *NOTE: Hire of vehicles will be subject to the terms and conditions of the hire company*
If you or members of your team will be driving private vehicles (other than hire cars) to the event, please provide the registration number for each vehicle. 13. Do you or your team require accomodation to be provided during the event?* If this was included in your initial quote, please select ‘No’ for this question. NOTE: All incidental charges incurred at any accomodation will not be covered by The Karijini Experience, the event owners, or the event organisers, unless approved in writing prior to check in. You will need to provide credit card details at check in.
Are there any couples in your team that will share a bed?* This will assist us in arranging the correct accomodation configuration.
14. Will you or anyone in your team be bringing their own overnight accomodation to the event site?* This includes caravans, campervans, motorhomes, RVs, camping trailers, ground tents, rooftop tents, swags, gazebos, etc.
Please provide details on the accomodation you will be bringing to site, eg type, size, requirements, etc This will allow us to more effectively plan the staff and supplier camp zone.
15. Please provide the following information for each airline passenger and/or drivers of your hire vehicle This information is required for us to book flights, hire vehicles and accomodation on your behalf. NOTE: You will be required to present identification to board flights, release hire cars and when checking in at accomodation. Please ensure the name provided is an exact match to the name that appears on the identification you will be travelling with.
YOUR REQUIREMENTS ON SITE 17. POWER* Will your offering require a power supply?
Please provide details on power requirements (eg wattage, listing items that will be plugged in, power draw, 1 x 10amp outlet, three-phase, etc)*
18. WATER* Will your offering require a water supply (other than drinking water for your team)?
Please provide details on water requirements (eg, water containers or connected to water tanks, details of water connection fitting, anticipated daily use in litres if known, etc)*
19. WASTE* Please provide details on the nature of the waste/rubbish you will need disposed on site. If you will have zero waste, write ‘Nil’
20. ASSISTANCE* Will you need assistance to set up, facilitate or pack down your offering from the event team?
Please provide details and we will endeavour to arrange assistance.*
EQUIPMENT, INFRASTRUCTURE & CONSUMABLES 21. WHAT ARE YOU BRINGING TO SITE?* Please provide details of the equipment and infrastructure you will be bringing to the event site.
Equipment might include items such as instruments, tables, chairs, consumables, displays, plinths etc.
Infrastructure is larger items that will impact the site layout, such as food trucks, trailers, structures, marquees, booths, etc.
NOTE: Dimensions of all infrastructure is essential as it will need to be considered in the overall site plan.
22. EQUIPMENT AND CONSUMABLES* Do you require any equipment or consumables to be supplied by the event?
Please provide a detailed list here. Include quantities and sizes (if applicable). We will contact you if there are any concerns around cost or availability.*
23. STORAGE* Will you need any equipment/consumables stored on site? We can provide some storage in a back-of-house marquee, in our fridge/freezer or in a sea container to assist you, however, please note that The Karijini Experience and its organisers do not accept any responsibility for lost, stolen or damaged items stored on your behalf.
Please provide details of the items requiring storage. Include dimensions if possible.* Please note any uncollected items placed in storage will be disposed of on 14 April when site bump-out commences.
24. SHARED SPACES* Due to space limitations, the event program requires some activities/workshops to share marquee spaces on a rotating roster. As such, your activity/workshop may need to be packed up and reset at the beginning and end of each session.
I acknowledge
28. MINORS* Will anyone under the age of 18 years old be travelling with you, or working at the event as part of your offering?
Please provide details regarding age, relationship to you and what they will be doing.*
29. PERMITS & LICENCES* Are any permits or licences usually required for the type of service you are providing?
Please provide details, including type of licence and/or permit, if they are in place/valid, or if you require information from us to arrange.* Please note that the event is applying for a ‘Multiple Food Businesses at a Public Event Permit’ through the Shire of Ashburton, so individual food vendors are not required to obtain a trader permit for this event.
35. Is there anything else we need to know? Please share additional information and/or upload files below:
THANK YOU FOR PROVIDING THIS IMPORTANT INFORMATION! 
